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Non-profit clients rely on us to produce quality events within their strict budget parameters. From creating a concept and theme to full-scale production and execution, Our non-profit clients benefit from our commitment to service, quality and our ability to turn-key events efficiently. Our success in planning corporate and non-profit events can be attributed to our commitment to listening to our clients' requests and special event needs and then using this vital information to help them reach their final special event objectives.
- Determine the purpose of the event and who the guests/attendees are
- Allocate a budget
- Choose the event theme or mood i.e.: formal sit-down, casual reception, informal outing
- Select a venue
- Decide on music/entertainment
- Choose a florist
- Determine your presentation needs such as specialty lighting, sound and projection
- Compile the guest list
- Select invitations and have them printed
- Address envelopes and assign a person to handle the RSVP's
- Select and order any promotional materials/gifts you plan to give to guests
1 Month ahead:
- Mail the invitations
- Finalize your menu selection
- Print menu cards if appropriate
- Finalize the theme, dacor, linens, florals and props
- Start a seating plan
- Write and send news releases if appropriate
- Finalize your presentation/audio visual needs
1 Week-10 days ahead:
- Determine accurate guest count and inform your Edwards Gala Event manager
- Finalize the agenda/ event timing
- Finalize seating plan and any other table requirements you may have i.e.: registration, awards
- Complete placecards for formal dinners
- Arrange for final payments to your vendors
- 72-hours prior:
- Deadline for any increases to your guest count
- Final payment due unless other arrangements have been made in advance
- Deliver any favors or any other materials to your venue
Day of:
- Conduct a walk-through with your coordinator
- Have guest list, name tags and/ or table assignments at the door and make any last minute adjustments as needed
- Have favors/presskits and other give-aways ready
- Relax and enjoy, knowing that Edward Gala's event team has everything under control
- Event Follow-up:
- Pay any bills remaining at the conclusion of the event
- Write thank you's to corporate sponsors and/or volunteers
- Review the event with Edwards Gala Consulting and discuss feedback for future events
   
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